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Efficient Inventories: The key to your business’s success

Gain time, profitability and confidence by making the correct use of inventories.


Having a record of what is available in your warehouse optimizes the management of your operations and guarantees an organized business, improving profits and maintaining the security of having enough products to satisfy the demand of your customers. We recommend you do your inventory and automate your business with a POS system.



In this blog we will tell you about the benefits of having a systematized inventory, so you don’t need to make them in a manual and complicated way, minimizing the risk of losing money.


An inventory is the first step for your business to succeed in sales.




What do you achieve by doing it correctly?


  • Warehouse control. You have the advantage of having a record of the products in stores and in storage. This helps you identify which products are selling the most and make sure that there is no shortage of some. In addition to being clear about which ones are selling little and thus making promotion decisions, and knowing which others are about to expire.


  • Plan product re-stocking and make the purchasing process more efficient. This is thanks to the fact that you’ll be able to always know the number of products you need to meet the demand of your customers and avoid excessive or unnecessary purchases.


  • Improvements in sales management because it allows knowing the availability of products and assertive management of customer expectations.


What are the steps should you follow to gain control of your inventories?


Step 1: We recommend that you acquire a Point of Sales System. One that is easy, simple and that still provides benefits and tools for the management of your company. Here we recommend one.


Step 2: Create a database. All products must be registered in the POS System: Name, description, barcode, sale price, quantity in the warehouse, etc. Follow the instructions of your POS, it should also be intuitive and easy to use.


Step 3: Track inventory. A good POS automatically updates the number of products in stock, each time a sale or purchase is made, you will immediately know the number of products available. Compare the physical inventory with the data registered in your System for even more control. You can also carry out promotions and sales strategies for less desirable, less sold or out-of-season products.


Step 4: Generate reports and make strategic decisions. With your POS System, you will be able to generate inventory reports, know the best-selling products and those with the highest rotation, among other valuable information, which will allow you to improve your business’s performance.



How do you save time with Universum’s POS System?


With our devices you can easily manage your inventory in real-time, we offer you the best complementary tools, all integrated into your POS. Another product we recommend to save time and money is our PDA with which you can take inventory from anywhere in your warehouse and the information will be reflected throughout any of the system’s outputs with access.

Features a PDA should have


· Android or iOS operating system.

· Touch screen.

· Dust and splash resistant.

· Intuitive and easy-to-use interface.

· Sensor to scan codes.

· Integration to your POS.


Here’s an option.

If you already have an Universum POS, here we show you how to do an inventory step-by-step from your POS screen:


  1. Enter the system with your administrator code.

  2. In the top menu, press the "Inventory" button.

  3. Scan the product code in the inventory search bar and press “Search”.

  4. Press the "New Article" button.

  5. Read and fill in the required fields in detail.

Pro tip:

If your product carries taxes or belongs to a government aid program. Click on Item Options to select the option that applies to your product.


In the collections and discounts tab, you can specify if your article is on special sale or has a "Bottle Deposit".

6. Click on the “Save” button.


Note: If your POS is in a different language than this guide, remember you can change it with this tutorial:


Want more info?


Learn more about this subject and/or our processing services benefits by contacting our sales agents at +1-978-416-9964 or visiting our web page: www.universumsolution.com


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